Las mejores apps para organizarse

Under the concept Getting Things Done (GTD), a method of organizing tasks to improve productivity developed by David Allen, has arisen the need to organize and track activities in a more efficient way to make the most of our time. If we don't organize ourselves well, it's easy to lose control of everything we have to do every day at work or at home, whether it's due dates at the office, meetings, medical appointments... However, the task of Getting organized shouldn't be a problem, let alone occupy a large percentage of our time. With the objective of facilitate the planning of our activities, there are more and more applications that, with functions and tools designed to create to-do lists with reminders or establish work routines, help us to maintain order in our lives in an automated way.

Applications to organize everyday life

In addition to working days, we must add social commitments, personal tasks and other types of activities that we need to place on a date and time so as not to forget about them. This activity can be simple if you use a mobile phone, a tablet or a computer thanks to a wide variety of applications that allow us to take advantage of technology and use it to organize our responsibilities.

Google Calendar

El Google calendar has the advantage of being associated with the Google account, which allows synchronize information and access it from any device.This application allows you to configure recurring appointments, customize the type of notification to receive to warn of upcoming events or set alerts as reminders. In addition, you can create personal challenges for which the calendar itself is responsible for finding a free space in the week. Another peculiarity of Google Calendar is that automatically add emails from the Gmail email account, so you don't even need to leave one application and enter another to set up upcoming events or appointments. In short, it's one of the most complete applications for organizing everyday life.

Google Keep

With more than 50 million downloads, Google Keep It is one of the most popular list and note apps on the market thanks to the possibility of integrating with other Google services. It is a good option for organize everyday tasks in a simple and efficient way Because it allows create tasks and to-do lists, add labels to organize the contents that are being stored, group the cards by color, share the tasks with our contacts and set the most important notes on the home page to keep them in mind at all times.In turn, it allows you to create quick reminders from which you can receive notifications later to avoid possible forgetfulness, as well as create alerts that are synchronized with Google Calendar. In addition, if you need to save a little time, you don't need to use the keyboard since the app offers the possibility of Record an audio that is instantly transcribed.

Trello

Trello It is the application par excellence for execute projects as a team with the greatest possible precision. It is based on the organization of tasks or activities shared by a work team through a format of boards, columns and cards. In addition, each card can be personalized, which makes the organization more practical. Every project, both work and everyday life, requires the creation of a board. Within it are placed the lists, which provide a full view of each project. The items that make up the lists are called cards, and these are the ones that detail the task to be performed and its specifications through descriptions, notes, deadlines, attached files, Checklists, color labels, members or expiration dates. Both the browser version and the application can be downloaded in a way free on any device, but there is also a payment method that provides greater storage capacity. In addition, with Trello you can work offline, although the boards they will be automatically synchronized when we are connected to the Internet.The platform is slightly inspired by the Kanban methodology, developed as a way to improve flexibility by keeping production at a high level through the visualization of the work and avoiding the accumulation of pending tasks.

Evernote

Evernote provides everything necessary to organize ourselves in any area thanks to its note-taking, project planning, simple ways to find relevant information... It is a solution capable of collect everything in one place.Through its application, compatible with any device, we can create, manage and organize tasks and reminders, save important notes, create lists, schedule appointments on the calendar, categorize ideas, notes and data, and it even has the ability to attach photos, videos, or documents from Word or PDF to to-do lists. Evernote's many features include the ability to save relevant information found on the Internet, whether they are entire pages or just a part of it, the document scanning (business cards, invoices, receipts, etc.) and its technology of recognition of handwritten text, a leader in the industry, which finds words written manually in everything that is captured with its scanner, whether paper notes, blackboards or posters. Although the free Evernote Basic mode is very complete, it also has Evernote Premium and Evernote Business.

Todoist

One of the most popular applications for managing tasks from your mobile phone is Todoist, an intelligent planner that stands out for its organizational possibilities. Not only can we create tasks with a couple of clicks, but we have the possibility to manage different projects to assign them specific tasks and configure them with the view or panel format, as it is more comfortable for us. The tasks that are being completed on a daily basis add up to achievements in the application, so that daily and weekly objectives can be set in order to view productivity levels.In addition, Todoist allows the linking with a large number of applications such as Gmail, Google Calendar or Trello so that we can have all our activity in one place. This application can be used free of charge in its mobile versions for iOS and Android, web version and browser extension.

TickTick

As we have already mentioned, organizing all the activities in the different areas of our lives is a difficult task, but with TickTick we can create lists for each of them (work, studies, home, wish lists...), sort them according to their priority and organize them by color on a Annual calendar to know what is the first thing we should do just at a glance. Creating tasks is very easy, besides, we can do it through the Mobile voice assistant if we want to save time. We can also include in tasks all kinds of details, reminders, end date and priority order. With this application, in addition to organizing tasks, we can synchronize them with other people to, for example, find out the free spaces to arrange a meeting, organize a getaway with friends or family or set the best time for any group activity. All this, establishing specific deadlines and periods of time that will send an alert to users to notify them of the deadline for each of the tasks. Available in mobile and desktop versions, TickTick allows us to manage our entire schedule from anywhere.

Do It (Tomorrow)

Do It Tomorrow, basada en el dicho “no dejes para mañana lo que puedas hacer hoy”, se caracteriza por la sencillez y la inmediatez, por eso únicamente permite organizar el día actual y el día siguiente.Es posiblemente la opción más simple, pero es así porque ha sido diseñada para que aquellos usuarios que tienen una agenda clásica en papel puedan acceder a ella de forma digital. La interfaz imita la apariencia de una agenda física, mostrando una página para el día de hoy y otra para el de mañana, así que es ideal para centrarnos en esas citas o tareas próximas que debemos recordar y olvidarnos de las que no nos corren tanta prisa.Si no llegamos a cumplir las actividades del día, la aplicación nos da la opción de posponerlas para el día siguiente, con lo que siempre estaremos actualizados y nunca pasaremos ninguna tarea por alto. Además, es muy sencillo hacer modificaciones o borrar las tareas que ya hemos completado, por lo que resulta la opción ideal para quienes buscan la sencillez y disponen de poco tiempo para configurar aplicaciones.Además de la versión web, Do It Tomorrow también cuenta con apps para iOS y Android.

Aplicaciones que favorecen la concentración

Hasta aquí hemos visto aplicaciones que nos ayudan a organizarnos para cumplir con todas las tareas diarias que tengamos pendientes, pero ¿qué pasa si tenemos cada actividad organizada y no somos capaces de concentrarnos para finalizarlas en los plazos establecidos?La concentración es fundamental para ser eficientes en el desempeño de cada tarea, y para ello también hay algunas aplicaciones con diferentes funcionalidades que pueden resultar muy útiles.

SaneBox

Según un estudio publicado por Microsoft, en promedio pasamos el 28% de nuestra jornada laboral revisando la bandeja de entrada del correo electrónico, un motivo evidente de distracción que impide la concentración y el cumplimiento de las tareas de forma continuada, afectando directamente a nuestra productividad.SaneBox nos ayuda a organizar nuestro correo electrónico gracias a la Inteligencia Artificial, que logra que solo los correos importantes permanezcan en nuestra bandeja de entrada. De esta manera podemos enfocarnos en las tareas que son primordiales mientras la aplicación filtra los correos sin importancia para evitar nuestra distracción.Otras funciones incluidas son la cancelación automática de suscripciones, un resumen de los boletines informativos recibidos y el rescate de correos enviados a la bandeja de spam pero que realmente pueden ser útiles.

Focus Booster

Focus Booster considera que cada interrupción nos retrasa 25 minutos para continuar con lo que estábamos haciendo, así que esta aplicación funciona con un método similar a la técnica Pomodoro, es decir, la división de tareas en intervalos de tiempos de concentración y de descanso.

Noisli

Está comprobado que las melodías y los sonidos relajantes ayudan a mantener la concentración, por eso Noisli permite a los usuarios mezclar diferentes ritmos naturales que incluyen viento, lluvia, hogueras y hasta el ruido de una cafetería para crear combinaciones relajantes propias y personalizadas.

Freedom

Como demuestran las dos aplicaciones anteriores, hay muchas maneras de concentrarse y poner toda nuestra atención en una tarea, pero en multitud de ocasiones son los mismos dispositivos que utilizamos para organizarnos los que nos distraen de nuestros quehaceres.Freedomdesactiva las aplicaciones señaladas por el usuario durante periodos de tiempo establecidos por él mismo con el objetivo de alcanzar más metas a lo largo del día. De esta manera, las redes sociales, las actualizaciones de noticias y las aplicaciones de mensajería dejarán de ser una distracción.

Forest

Tal vez no lo sepas, pero concentrarse en el trabajo y finalizarlo sin distracciones puede ayudar a salvar el planeta. Forest está asociada con la organización Trees for the Future para colaborar en la plantación de árboles.¿Cómo funciona la aplicación? Es tan sencillo como seleccionar el árbol que queremos plantar y mantener la app abierta mientras nos obligamos a concentrarnos. Así, la compañía plantauna semilla real en un bosque y una virtual en la app. Si el usuario abandona la aplicación el árbol dejará de crecer, pero mientras esté concentrado en su tarea el árbol irá creciendo lentamente.

¿Qué te ha parecido nuestra selección de aplicaciones para organizarnos? Sabemos que la lista podría ser muy amplia… ¿Conoces alguna app que nos hayamos dejado en el tintero? ¡Te leemos en las redes sociales!